May 30, 2023

3 Smartsheet Features to 5x Your Team's Productivity

In today's fast-paced business landscape, operational leaders need robust tools to streamline their team's workflows.

3 Smartsheet Features to 5x Your Team's Productivity

So you've purchased your Smartsheet account and maybe your team is starting to use it to manage their projects and strategic initiatives, but you're not seeing the productivity gains you thought you would. Does this sound right?

Too often I see clients fall into this same trap.

They feel that by simply purchasing a solution like Smartsheet, their team's productivity will magically increase.

The truth though is that productivity gains are found in strategic use of 3 Smartsheet features.

In today's fast-paced business landscape, operational leaders need robust tools to streamline their team's workflows, enhance collaboration, and improve productivity.

In this article we will explore three key Smartsheet features that can significantly increase an Ops leader's team productivity: Automations, On Row Conversations, and Document Management.

3 Smartsheet Features to 5x Your Team's Productivity

Feature 1: Automations

One of the most impactful features of Smartsheet is its automation capabilities. With Automations, ops leaders can automate repetitive tasks, freeing up valuable time and resources for their team. Smartsheet offers a user-friendly interface that allows users to create custom workflows and automate actions based on specific triggers or conditions.

Ops leaders can leverage Automations to streamline various processes within their teams. For example, they can set up notifications to alert team members about task deadlines or changes in project status. They can also automate the creation of reports and dashboards to provide real-time updates to stakeholders. By automating these routine tasks, teams can focus their efforts on more value-added activities, leading to increased productivity and efficiency.

Feature 2: Collaborative and Relevant Communications

Collaboration lies at the heart of any successful operation. Smartsheet's On Row Conversations feature facilitates seamless communication and collaboration within the platform. Instead of relying on scattered email threads or separate communication tools, ops leaders can centralize discussions and feedback directly within the context of specific tasks or projects.

On Row Conversations enable team members to communicate in real-time, exchange ideas, ask questions, and provide status updates. This feature enhances visibility, reduces miscommunication, and accelerates decision-making processes. Ops leaders can also mention specific team members, assign action items, and attach relevant files, ensuring that everyone is aligned and on track. By keeping conversations within the Smartsheet environment, teams can save time and avoid the hassle of switching between multiple tools.

Feature 3: Document Management

Efficient document management is crucial for operational teams working on complex projects or compliance-driven tasks. Smartsheet's Document Management feature offers a centralized repository for all project-related files, ensuring easy access and organized collaboration.

With Document Management, ops leaders can upload, store, and share important documents within Smartsheet, eliminating the need for disparate file-sharing platforms. Team members can access and collaborate on files directly from their project sheets, reducing version control issues and streamlining document workflows. Additionally, Smartsheet provides comprehensive file version history, enabling teams to track changes and ensure compliance with regulations or internal processes.

Smartsheet offers a range of powerful features that empower ops leaders to enhance their team's productivity. Automations automate repetitive tasks, freeing up time for more strategic work. On Row Conversations enable seamless communication and collaboration, reducing miscommunication and expediting decision-making. Lastly, Document Management centralizes project-related files, ensuring easy access and organized collaboration.

By leveraging these features, ops leaders can optimize their team's workflows, foster collaboration, and ultimately drive productivity gains. Smartsheet's commitment to providing an intuitive and versatile platform positions it as a valuable tool for operational leaders seeking to streamline processes and achieve better outcomes.

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