Cut Grant Document Admin by 30–50% Without Hiring More Staff

With a document management system built specifically for engineering firms managing state & federal construction grants

The Reality for Engineering Firms Managing Grants
If you’re managing grant-funded projects, you’re probably dealing with:

  • Documents scattered across email, SharePoint, and local drives
  • Endless back-and-forth with municipalities and state agencies
  • Manual tracking of compliance, approvals, and versions
  • PMs doing admin work instead of engineering work
  • Growing audit and reimbursement risk as programs scale

The problem: More staff time, higher overhead, and constant document chaos.

One System Built for Grant-Funded Engineering Projects

This isn’t generic file storage.

It’s a purpose-built document management system designed for:

  • Engineering firms
  • Public infrastructure grants
  • State → Engineer → Municipality workflows

What Changes:

  • One system of record for every grant document
  • Approvals and Workflow based on each document
  • Clean handoffs between local entities, engineers, and state reviewers
  • Audit-ready documentation at any moment

HOW IT WORKS

Collect Documents and Information

Local entities upload required documents directly into the platform.

Reducing back and forth emails.
Eliminating lost documents.

Organize Documents Easily

Documents are automatically structured by project and grant requirements.

Reducing manual movement and searching.
Eliminating Excel based, out-of-date tracking.

Review & Approve In One Place

Engineers and state agencies review, comment, and approve in one place.

Reducing back and forth emails.
Eliminating documents "falling through the cracks"

Real Time Reporting and Audit Trails

Instantly retrieve documents awaiting review and approval and provide high level reporting of all activities for at-a-glance review by stakeholders.

No more chasing files.
No more version confusion.
No more email chains.

This is Different because It's Built for Engineering Firms

Not generic use-cases.

  • Designed specifically for grant-funded construction projects
  • Supports state, engineer, and municipality collaboration
  • Reduces compliance and audit risk
  • Scales with more grants without adding headcount

If you're managing state or federally funded construction grants

Maybe it's time to look at a different solution.

  • Approvals and Workflow based on each document
  • Clean handoffs between local entities, engineers, and state reviewers
  • Audit ready, real time reporting
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“Getting it right the first time isn't just a mantra at Workflow Creative.

It's how we work. We understand your business and your processes to build a solution that fits your team."

Ryan Sides
Lead Smartsheet Nerd @ Workflow Creative

Trusted By The Best

10,000+

Hours Automated For Clients

500+

Smartsheet Assets Designed

150+

Intake Forms Created

1,000+

End Users Trained

A Solution Designed for the Way Your Team Works

With a focus on your processes and people, we design and build solutions that fit into your natural workflow.

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Track Submitted Documents

Stop hunting and searching for submittals and reimbursement requests.

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Automate Next Steps

Focus on the important tasks while the low-value ones are done for you.

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Collaboration In Context

Have conversations around specific documents and requests. All in one place.

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Real Time Reporting

Elevate important information and metrics to Stakeholders with an at-a-glance view.

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Values That Drive Everything - Corporate X Webflow Template